HR Coordinator

Advanced Electric Systems is a leader in electrical contracting with a commitment to safety, quality, and professional growth. The HR Coordinator will support various HR functions including talent acquisition, onboarding, and employee support, ensuring a smooth experience for candidates and new hires while maintaining compliance with HR regulations. Responsibilities - Create and maintain employee files in compliance with legal and organizational requirements - Leverage ingenuity to streamline processes and build better systems - Process and manage sick leave-related requests and documentation - Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements - Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects - Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution - Contribute to our signature spark by helping make our workplace engaging, supportive, and fun - Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process - Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements - Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture - Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week - Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork - Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning - Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates - Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations - Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values Skills - Create and maintain employee files in compliance with legal and organizational requirements - Leverage ingenuity to streamline processes and build better systems - Process and manage sick leave-related requests and documentation - Support compliance activities related to FMLA, FAMLI, ADA, and other statutory requirements - Serve as backup to the Office Manager, supporting office coordination, visitor assistance, and special projects - Uphold the values of craftsmanship and safety through accurate documentation, careful handling of confidential information, and consistent process execution - Contribute to our signature spark by helping make our workplace engaging, supportive, and fun - Coordinate and schedule interviews with candidates and hiring managers, ensuring an efficient and professional process - Coordinate interview logistics, including conference room scheduling, virtual meeting setup, travel coordination and any additional interview requirements - Deliver a consistent, positive candidate experience that reflects our relationship‑driven and integrity‑based culture - Lead the onboarding process for all new hires, ensuring a welcoming and organized experience from offer acceptance through the first week - Support pre‑employment processes, including background checks, drug testing, and onboarding paperwork - Prepare onboarding itineraries and coordinate all logistical arrangements for new hires, including travel and first‑day schedule planning - Partner with HR, IT, and other departments to ensure workspaces, equipment, system access, and supplies are prepared before start dates - Coordinate and manage the full Spark Start orientation program, including scheduling sessions, reserving rooms, coordinating presenters, and maintaining up‑to‑date and engaging orientation materials and presentations - Serve as a key point of contact for new hires, contributing to a supportive and authentic experience consistent with our values - Impeccable integrity and ethics when working with internal and external stakeholders - Strong organizational and time‑management skills - Excellent communication and interpersonal skills - Approach work with integrity, demonstrating ownership and discretion in every task - Ability to multi‑task effectively in a fast‑paced environment while maintaining accuracy and attention to detail - Strong collaboration skills and the ability to work effectively with team members and other departments - Exceptional customer service orientation with an emphasis on positive candidate and employee experiences - Ability to act with professionalism, discretion, and confidentiality - Curiosity, adaptability, and a continuous‑learning mindset - Ability to engage, support, and build relationships with employees and leaders at all levels - Understanding of employment laws and regulations - Proficiency with Microsoft Office Suite or related software - Experience coordinating programs, events, or multi-step scheduling processes - Demonstrated ability to coordinate multi-step workflows, manage timelines, and ensure consistent follow‑through - Familiarity with basic HR compliance requirements (e.g., FMLA/leave processes, I‑9 documentation, confidentiality standards) - Associate's degree in Human Resources, Psychology, Business Administration, or a related field; or an equivalent combination of education and relevant experience in HR or office operations - Experience in administrative, coordination, or operational support roles requiring high attention to detail and multitasking Benefits - IME provides an industry-leading comprehensive benefits package. - Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. - Employees are offered a substantial amount of PTO - Immediately eligible to make contributions to a generously matched and fully vested 401k. Company Overview - Advanced Electric Systems is an electrical testing, maintenance, and repair company. It was founded in undefined, and is headquartered in Heber City, Utah, USA, with a workforce of 11-50 employees. Its website is https://advancedelectricsystems.com.