Remote Payroll / Accounting

About the position Therapeutic Associates Physical Therapy is expanding! We're seeking a detail-oriented and motivated Staff Accountant/Assistant Payroll Manager experienced in processing multi-state/multi-entity payroll, accounts payable/accounts receivable, general accounting functions and tax preparation. The ideal candidate will support daily accounting operations, ensure compliance with tax regulations, and manage payroll functions accurately and efficiently across 9 states, 3 entities and 90+ locations. Responsibilities • Process bi-weekly payroll accurately and timely • Review and approve payroll prior to transmission • Maintain payroll records and ensure compliance with labor laws • Prepare payroll tax filings, garnishments and related reports • Reconcile payroll accounts and resolve discrepancies • Manage year-end processes including W-2s, 1099s, and related filings • Respond to tax notices and resolve discrepancies • Stay current on payroll legislation and regulatory changes • Coordinate benefits deductions and related payroll adjustments • Assist in processing vendor invoices, customer invoices, processing payments, required filings and general daily accounting routines • Prepare and post journal entries and maintain general ledger accuracy • Assist with month-end, quarter-end, and year-end close • Reconcile bank accounts, balance sheet accounts, and payroll accounts • Prepare financial statements and internal management reports • Assist with budgeting and forecasting processes • Support annual audits and regulatory reporting requirements • Prepare and review state and local tax filings • Ensure compliance with all applicable tax laws and regulations • Assist with sales and use tax filings • Support tax planning and respond to tax-related inquiries • Maintain accurate tax records and documentation • Additional responsibilities as directed by leadership Requirements • Bachelor’s degree in Accounting, Finance, Payroll or related field • 2+ years of accounting experience • 2+ years of payroll experience • Experience with payroll processing and payroll tax compliance • Experience preparing tax filings (state and local) • Payroll experience in multi-unit, multi-entity AND multi-state accounting • Strong knowledge of payroll laws and tax regulations • Strong knowledge of and ability to apply GAAP • Proficiency in enterprise HCM and payroll systems; must be comfortable navigating complex, multi-function platforms across payroll, benefits, and workforce management. • Advanced proficiency in Microsoft Excel; strong working knowledge of Word, Outlook, and PowerPoint • Excellent report-writing skills with the ability to extract, customize, and present data in clear, user-friendly formats • Analytical mindset with strong problem-solving and decision-making capabilities • High attention to detail and accuracy • High level of professionalism and discretion when handling confidential information • Ability to manage multiple deadlines • Strong written and verbal communication skills with desire to collaborate between departments, show curious nature and ability to learn/grow • Ability to remain seated for extended periods (up to 8 hours/day) • Ability to use a keyboard and mouse repetitively • Visual acuity sufficient to read a computer screen for extended periods • Ability to lift/carry up to 10–15 lbs occasionally • Ability to communicate verbally and in written form • Ability to move throughout the office (walking, standing, bending) occasionally • Must reside in Idaho, Oregon or Washington while employed by Therapeutic Associates Physical Therapy Nice-to-haves • Leadership experience strongly preferred • Experience with accounting software and payroll software (e.g. Business Central, Dayforce, Paylocity or similar systems) • Experience in multi-state payroll and tax compliance • Reliable high-speed internet connection • Ability to maintain a secure, dedicated workspace free from distractions during work hours • Proficiency with video conferencing tools • Ability to work independently with minimal supervision • Strong written and verbal communication skills • Ability to manage time effectively and meet deadlines in an autonomous environment • Must be available during core business hours in Pacific Time Zone. • Ability to attend virtual meetings and respond to communication in a timely manner