Onboarding and Compliance Supervisor - Remote Position
Requisition #: req16338
Salary Range: $60,461.00 – 70,000.00
Location: Remote within the U.S. (except in AK, HI, ID, LA, MT,
NM, ND, OK, OR, UT, VT, WV, and WY)
Hours: Full-time (40 Hours/Week)
At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we’re united in our mission and these shared values: we’re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we’re in it for the long haul.
As the Onboarding and Compliance Supervisor, you will be primarily responsible for the operation and overall functioning for Onboarding and Compliance into Bethany which includes supervision of the Onboarding and Compliance employees. This individual will also be responsible for ensuring that the respective programmatic employee records and files are maintained in accordance with federal, state, and/or local laws and agency best practices, while also ensuring compliance with contract and funder requirements.
The Onboarding and Compliance Supervisor will ensure connections between new employees and Bethany’s organizational structure and best practices, while cultivating a sense of belonging within Bethany through a welcoming onboarding experience. This role collaborates closely with various departments to coordinate resources, conducts new hire orientation and address onboarding timelines. The Onboarding and Compliance Supervisor will partner closely with the talent team regarding enhanced background screening needs for the respective programmatic job changes/promotional events that require this protocol. Communication is integral in effectively communicating Bethany’s culture, policies and procedures.
This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.
ESSENTIAL JOB RESPONSIBILITIES:
- Hire, train, supervise, and manage Onboarding and Compliance employees;
- Oversees the collection, filing, and auditing online of new hire documents for the respective programmatic employees from hiring managers and employee, while maintaining employee personnel files;
- Ensures that prompt follow-up is occurring with hiring managers and new hires for new hire document collection needs and alerting both parties on past due documentation;
- Ensures that necessary information and resources such as Orientation Training Schedule, New Hire Resource Guide are being provided, to facilitate a successful transition for new employees and ensure a smooth onboarding process;
- Oversees the coordination and facilitation of new hire orientation within the defined procedural timeline, while ensuring collaboration with key collaborators;
- Ensures that new hire orientation sessions with orientation presenters are being appropriately coordinated, keeping them updated on scheduled attendees, along with providing the schedule;
- As needed, serve as a point of contact for new hires, addressing their questions in a timely manner;
- Collaborate with the Onboarding Team, RTPs, hiring managers, and other key collaborators to ensure a smooth transition for new employees;
- Monitor the progress and integration of new hires, identifying any barriers to a successful onboarding experience and providing support as needed;
- Effectively collaborate with hiring manager to assign an onboarding ambassador for the incoming new hire for the first 90 days of employment;
- Train the onboarding ambassador on the purpose and expectations of their role as listed in the process guidelines;
- Oversees the planning and coordination for the logistics of new employee onboarding, including scheduling and preparing/updating materials for distribution;
- Review and identify areas of opportunities for news hires within the 30/60/90 day satisfaction report to ensure their initial needs are met and follow up accordingly;
- Compile orientation evaluation data results and forward results to direct manager;
- Effectively administer special onboarding projects developed for new hires;
- Provide audit support by responding to requests for a list of missing documents for licensing audits, printing documents, and preparing employee files for audit;
- As needed, assists with collecting the respective programmatic terminated files from branches;
- Essential job responsibilities may vary based on the specific needs of each program/department;
- May be required or asked to participate in a Bethany sponsored event;
- Complete other duties as assigned.
QUALIFICATIONS:
- Bachelor’s level degree in Human Resources, Business Administration, or equivalent field of study from an accredited college;
- At least two (2) years of vocational experience in a similar role;
- At least one (1) year of supervisory experience;
- Experience in onboarding and recruitment with a proven track record of successful onboarding processes and employee retention;
- Strong organizational skills to manage and streamline the onboarding process efficiently;
- Excellent communication and interpersonal skills to build rapport with new employees and establish a positive onboarding experience;
- Attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously;
- Must possess a strong attention to detail with exception problem solving and analytical skills;
- Must be reliable with time sensitive deadlines and tasks;
- Exercise a high level of confidentiality;
- Work well under pressure and adaptable to change;
- Working knowledge of MS Office Suite, SharePoint, and HRIS systems (UltiPro preferred);
- Highly motivated and self-managed;
- Computer skills sufficient to perform essential functions including knowledge of Microsoft Office Suite;
- Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany;
- Must pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate coverage;
- Pass a criminal history screen, including state and local child protection agency registries;
- Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.
Salary disclosure for residents of New Jersey, Maryland,
Colorado, Washington, California, Hawaii, Rhode Island, Washington D.C. &
New York
*Note: Bethany’s
compensation plan accounts for geographical differentials
#LI-AO1
#LI-REMOTE