Experienced Data Entry and Accounting Support Specialist – Financial Administration and Vendor Management

Introduction to arenaflex arenaflex is a dynamic and forward-thinking organization that values innovation, teamwork, and excellence in everything we do. As a leader in our industry, we are committed to providing exceptional services and support to our clients and partners. Our accounting department plays a vital role in ensuring the financial health and stability of our organization, and we are seeking a highly skilled and detail-oriented Data Entry and Accounting Support Specialist to join our team. Job Summary The Data Entry and Accounting Support Specialist will be responsible for providing daily support to the accounting department, with a focus on processing vendor invoices, managing accounting responsibilities, and assisting with various projects. This position will report directly to the CFO and will serve as a valuable member of our accounting team. The ideal candidate will have a strong background in data entry, account reconciliations, and financial administration, as well as excellent communication and interpersonal skills. Key Responsibilities - Daily processing of incoming mail, including sorting, categorizing, and distributing correspondence to relevant departments - Daily data entry of vendor invoices and credits, ensuring accuracy and attention to detail - Issuance of vendor lien waivers and management of related documentation - Processing of vendor checks, including preparation, review, and distribution - Preparing outgoing checks to vendors, ensuring timely and accurate payment - Retrieval of online bills from various vendors, including management of login credentials and navigation of vendor websites - Communicating with vendors and property staff, including responding to inquiries, resolving issues, and providing support - Processing City of Norman water bills and resident adjustments, including management of billing cycles and payment schedules - Preparation of Quarterly Reserves for lenders, including compilation of financial data and preparation of reports - Assisting with property tax related items, including research, analysis, and preparation of tax returns - MUB Billings, including management of billing cycles, payment schedules, and customer communication - Processing tenant deactivations, including management of lease agreements, security deposits, and move-out procedures - Processing intercompany related billing and credits, including management of internal accounting systems and financial reporting Essential Qualifications To be successful in this role, you will need to have: - At least two years of related experience in data entry, accounting, or a related field - Proficiency in account reconciliations, including management of financial statements, ledgers, and journals - Excellent computer skills, including proficiency in Microsoft Office, particularly Excel, Word, and Outlook - Very strong attention to detail and analytical thinking skills, including ability to identify and resolve discrepancies - Must be very detail-oriented and able to multi-task, including management of multiple projects and deadlines - Excellent communication and interpersonal skills, including ability to work effectively with vendors, property staff, and internal stakeholders - Strong analytical and problem-solving skills, including ability to research, analyze, and resolve complex issues Preferred Qualifications While not required, the following qualifications are preferred: - Experience with accounting software, including QuickBooks, Xero, or similar systems - Knowledge of financial regulations, including GAAP, tax laws, and compliance requirements - Experience with data analysis, including ability to compile and interpret financial data - Strong organizational and time management skills, including ability to prioritize tasks and manage deadlines Career Growth Opportunities and Learning Benefits At arenaflex, we are committed to providing our employees with opportunities for growth and development. As a Data Entry and Accounting Support Specialist, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our organization. You will also have access to training and development programs, including workshops, webinars, and online courses, to help you stay up-to-date with industry trends and best practices. Work Environment and Company Culture arenaflex is a dynamic and inclusive workplace that values diversity, equity, and inclusion. We are committed to creating a positive and supportive work environment that encourages collaboration, creativity, and innovation. Our employees are our greatest asset, and we strive to provide a workplace that is respectful, inclusive, and empowering. We offer a range of benefits, including flexible working hours, remote work options, and a comprehensive employee recognition program. Compensation, Perks, and Benefits arenaflex offers a competitive salary and benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off. We also offer a range of perks, including flexible working hours, remote work options, and a comprehensive employee recognition program. Our employees are our greatest asset, and we strive to provide a total rewards package that recognizes and rewards their contributions to our organization. Conclusion If you are a motivated and detail-oriented individual with a passion for data entry, accounting, and financial administration, we encourage you to apply for this exciting opportunity. As a Data Entry and Accounting Support Specialist at arenaflex, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our organization. Don't miss out on this chance to join a dynamic and inclusive workplace that values diversity, equity, and inclusion. Apply today and take the first step towards a rewarding and challenging career with arenaflex. arenaflex is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees are respected, valued, and have the opportunity to contribute to the company's success. We do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.