Executive Assistant,

ALDI USA is a leading grocery retailer focused on providing great deals through efficient operations. The Executive Assistant role involves providing administrative support, managing communication with internal and external contacts, and maintaining organized filing systems to ensure smooth corporate operations. Responsibilities - Provides administrative support in a timely, professional and ethical manner - Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines - Communicates relevant information with peers and leadership allowing them to fulfill their duties - Works proactively to identify, investigate, and report irregularities within designated area of responsibility - Conducts training and cross training of knowledge and expertise within area of responsibility - Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems - Maintains employee data files, and ensures items are archived and disposed of per company guidelines - Maintains an efficient and well-organized filing system for the department - Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary - Collaborates with divisional employee and communicates relevant information to direct leader - Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures - Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information - Other duties as assigned Skills - High School Diploma / GED required - A minimum of 1 year of relevant experience required - Ability to perform duties with or without reasonable accommodation - Provides administrative support in a timely, professional and ethical manner - Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines - Communicates relevant information with peers and leadership allowing them to fulfill their duties - Works proactively to identify, investigate, and report irregularities within designated area of responsibility - Conducts training and cross training of knowledge and expertise within area of responsibility - Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems - Maintains employee data files, and ensures items are archived and disposed of per company guidelines - Maintains an efficient and well-organized filing system for the department - Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary - Collaborates with divisional employee and communicates relevant information to direct leader - Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures - Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information - Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role - Gives attention to detail and follows instruction - Excellent verbal and written communication skills - Ability to prioritize and work under strict deadlines - Ability to work both independently and within a team environment - Ability to stay organized and multi-task efficiently - Ability to keep confidentiality as needed - Proficient in Microsoft Office Suite - Ability to interpret and apply company policies and procedures - Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts - Proficient in typing and data entry - Displays expense and cost control in decision-making - Associate's Degree in Office Administration or related field preferred Benefits - 401(k) Plan - Company 401(k) Matching Contributions - Employee Assistance Program (EAP) - PerkSpot National Discount Program - Medical, Prescription, Dental & Vision Insurance - Generous Vacation Time & 7 Paid Holidays - Up to 6 Weeks Paid Parental Leave at 100% of pay - Up to 2 Weeks Paid Caregiver Leave at 100% of pay - Short and Long-Term Disability Insurance - Life, Dependent Life and AD&D Insurance - Voluntary Term Life Insurance Company Overview - Thank you for your interest in ALDI. We are aware of attempts to deceive applicants through fraudulent websites and email domains. It was founded in 1961, and is headquartered in Batavia, Illinois, USA, with a workforce of 10001+ employees. Its website is http://www.aldi.com. Company H1B Sponsorship - ALDI USA has a track record of offering H1B sponsorships, with 2 in 2023, 2 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.