Ardent Forge-DEFENSEWERX (AF-DWX) is a neutral facilitator and trusted partner, connecting an international network of individuals, businesses, educators and government organizations to enable creative and integrated solutions for our partners.
This is a remote position. DEFENSEWERX currently operates in and hires from the following states: Alabama, California, Florida, Georgia, Illinois, Michigan, Mississippi, Montana, New Hampshire, Ohio, Pennsylvania, South Carolina, Texas, Virginia. This is a part-time position with 20-25 hours weekly, scheduled during business hours Monday-Friday.
JOB SUMMARY:
The Assistant Project Manager serves as an integral member of the AF-DWX team, providing independent oversight and coordination of assigned tasks that directly support AF-DWX mission and strategic objectives. This role exercises discretion and independent judgment in planning, problem-solving, and stakeholder engagement, with final execution decisions approved by the Director and/or Senior Program Manager. The Assistant Project Manager ensures tasks are executed efficiently, resources are managed effectively, and partners receive high-quality support and deliverables.
ESSENTIAL FUNCTIONS:
- Independently plan and coordinate assigned tasks, determining priorities, resource needs, and timelines.
- Own assigned tasks to completion and provides actionable recommendations that enhance task execution and efficiency.
- Monitor project performance and recommend process improvements or corrective actions as needed.
- Manage project documentation, reporting, and communications to ensure accurate, timely information flow to stakeholders.
- Assist team with use of project management tools, CRM platforms, and communication systems.
- Review Agreements, milestone schedule, and payments, then recommend edits for Director and/or Senior Program Manager for approval.
- Assists with comprehensive status updates, reports, and recommendations for leadership decision-making.
- Conduct market and technical research to identify opportunities, partners, and solutions that align with the government partner’s mission.
- Support the development and facilitation of tech challenges, workshops, and collaborative events.
- Communicate effectively with internal and external stakeholders, tailoring messaging to diverse audiences through written reports, presentations, and verbal updates.
QUALIFICATIONS:
- Bachelor’s degree in business, project management, STEM, or related field (required) or a combination of education and experience.
- Minimum 3 years’ experience in project coordination, program support, or innovation-focused environments (required).
- Or any combination of relevant education and experience
OTHER KEY REQUIREMENTS:
- Ability to pass a background check
- Ability to successfully obtain and maintain a security clearance or successfully obtain and maintain ITAR license
- Must not have any conflicts of interest affecting DWX or its partners
- Strong problem-solving skills and attention to detail
- Positive attitude and great work ethic
- Demonstrated ability to manage multiple priorities in a fast-paced environment and drive results through collaboration
- Desire to promote DWX core values and a positive working environment
- Possess a genuine passion for advancing the DWX mission and creating a sustainable and thriving organization
CONDITIONS OF WORK:
- Do whatever it takes to get the job done
- Be a servant leader willing to share credit and own accountability
- Be a part of a team
- Bring a growth mindset and be open to learning and coaching
DEFENSEWERX VALUES:
- Teamwork: Leverage our strengths to achieve our objectives
- Respect: Be honest and transparent in all activities while valuing the contributions and priorities of others
- Integrity: Honor commitments to all those we serve
- Be Human: Celebrate and appreciate the authenticity of people
- Empathy: Truly seek to understand and value others’ place and opinions
- Deliver: Deliver clear and measurable outcomes aligned to program and partner objectives
Applications will be accepted from all qualified persons. DEFENSEWERX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other nonmerit factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DEFENSEWERX directly.
While this job description is intended to be an accurate reflection of the essential job required, management reserves the rights to modify, add, or remove duties from jobs and to assign other duties as necessary.