Property Management Assistant

Property Management Assistant Location: Farmington, New Mexico, 87401- Must be located within proximity to Farmington, NM Job Type: Part-Time Pay/Salary: $15-$20 per hour Job Summary: We are seeking a highly organized and customer-focused Property Management Assistant to join our team. In this role, you will provide administrative and operational support to the Property Manager, ensuring the efficient and smooth day-to-day operations of our residential and commercial properties. The ideal candidate will be a proactive, detail-oriented individual with strong communication and time-management skills. Key Responsibilities: • Tenant Relations: Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner. Foster a positive and welcoming relationship with all residents. • Administrative Support: Assist with the full scope of office administration. Support for the Property Manager includes but is not limited to (correspondence with tenants and vendors, typing reports, and maintaining organized tenant and vendor files). • Leasing and Applications: Help with the leasing process from beginning to end, including showing available units to prospective tenants, processing rental applications, and preparing lease agreements. • Rent Collection and Accounting: Monitor the timely collection of rent payments and assist with accounts payable functions, including processing invoices for vendor payments. • Maintenance Coordination: Schedule and track maintenance and repair work for properties. Coordinate with vendors and contractors to ensure work is completed to a high standard. • Property Inspections: Assist with conducting move-in, move-out, and periodic property inspections, ensuring compliance with company standards. Occasional travel to Winslow, AZ, will be required for property management. • Compliance: Maintain a current understanding of all fair housing laws, regulations, and building codes. • Marketing: Aid in the creation and distribution of marketing materials to attract new tenants and reduce vacancy rates. Qualifications: • High school diploma or GED required; an Associate's or Bachelor's degree in business, real estate, or a related field is preferred. • 2+ years of administrative experience, preferably within a real estate or property management environment. • Excellent communication skills, both written and verbal, with the ability to interact effectively with a diverse group of tenants, vendors, and colleagues. • Strong organizational and time-management skills with a keen eye for detail. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with property management software (e.g., AppFolio, Zoho) is a plus. • Proven ability to handle multiple tasks, prioritize effectively, and adapt to changing priorities. • Must be a self-motivated team player with a positive attitude and a strong work ethic. • Must have a reliable vehicle for transportation. *The occasional travel to Winslow, AZ, will be required. About GranteeSupport: GranteeSupport is a small collective of grant researchers, evaluators, and nonprofit experts who, for decades, worked successfully for GrantWriters.net as post-award providers. As GrantWriters increasingly focused on writing grants, the management of post-award services was better met by this budding collective we call GranteeSupport. GranteeSupport is comprised of scholars and doctorates, willing to provide grant management assistance in an efficient, nonprofit-friendly manner. Just talking with one of our dependable experts will alleviate the common stressors associated with grant management. We step in to support grantees at any time, regardless of budget or deadlines. Rest assured, your grants are always in the best of hands. Established in 1995, our goal is to help grantees adopt and scale effective grant management practices to advance grant enterprise and eliminate resource waste. It is wasteful for grantees to expend time and effort, scrambling to meet records and reporting demands, or trying to understand the loose fabric of funder rules and regulations. GranteeSupport can handle the data and red tape so grantees can focus their work on communities. With GranteeSupport, grants (as an enterprise), can generate endless possibilities and real solutions for suffering communities. We witness this every day. Our favorite clients are data-driven, nonprofit innovators and community entrepreneurs who seek the change others believe is impossible. Our professionals have written and been awarded millions of dollars of government and private grant funding in one or more fields of education, research, health, justice, and/or other genres. We’ve conducted full scale evaluations on numerous grants, requiring high levels of communication with grant dollars, programs, funders, staff, stakeholders, and boards. We’ve also helped grantees through the challenges of funder site visits, audits of all kinds, restricted status and reimbursement debacles, and even federal fraud and waste investigations. We’ve also presented grant successes and outcomes to congress, councils, IRB’s, boards, and at conferences – sharing the “good” grants can create.