Talent Acquisition Specialist

The California Academy of Sciences is a globally renowned scientific and cultural institution located in San Francisco. They are seeking a Talent Acquisition Specialist to support full-cycle recruiting for junior to mid-level roles while managing core recruiting coordination responsibilities, ensuring an inclusive and organized candidate experience. Responsibilities - Support full‑cycle recruiting for entry‑level and junior roles, including sourcing, screening, interview coordination, and offer support - Partner with hiring managers to understand role requirements, timelines, and hiring needs - Conduct initial candidate screens and coordinate interview feedback and debriefs - Support equity‑minded, consistent, and inclusive hiring practices across searches - Own interview scheduling across multiple stakeholders, ensuring a smooth and timely process for candidates and interviewers - Serve as a primary point of contact for candidates, providing clear, warm, and timely communication throughout the process - Post and manage job requisitions in the applicant tracking system (ATS) - Maintain accurate and up‑to‑date candidate records, requisition statuses, and documentation - Send candidate disposition emails and support reference checks and background check coordination - Prepare and send offer materials in partnership with the Talent Acquisition Manager and People Operations - Support onboarding logistics, including coordination with PACT colleagues for new hire setup and orientation - Serve as a backup for facilitating new hire orientation sessions as needed, ensuring continuity during absences or periods of high volume - Ensure a seamless handoff from recruiting to onboarding - Track recruiting activity and maintain basic hiring metrics and reports - Identify opportunities to improve efficiency, candidate experience, and consistency in recruiting processes - Contribute to recruiting documentation, templates, and hiring manager resources - Support special recruiting projects and initiatives as needed Skills - 1–3 years of experience in recruiting coordination, recruiting, human resources, or a related administrative role, required - Experience supporting hiring processes, including scheduling, candidate communication, and administrative coordination - Experience managing multiple requisitions, priorities, and deadlines in a fast-paced environment - Strong organizational skills with high attention to detail and follow-through - Clear, professional written and verbal communication skills - Service-oriented and candidate-focused approach - Ability to handle sensitive information with discretion and confidentiality - Collaborative and comfortable working with a wide range of stakeholders - Curious, eager to learn, and open to feedback - Proactive and solutions-oriented mindset - Ability to balance structure and flexibility in a fast-paced environment - Demonstrated commitment to diversity, equity, inclusion, and accessibility in hiring - Experience using an applicant tracking system (e.g., Greenhouse or similar) - Exposure to candidate sourcing, screening, or interview coordination - Experience supporting hiring in a mission-driven, nonprofit, or values-based organization - Familiarity with Google Workspace or similar collaborative tools Benefits - Comprehensive benefits based on the hours per week worked Company Overview - The California Academy of Sciences is the only place on the planet with an aquariu It was founded in 1853, and is headquartered in San Francisco, California, USA, with a workforce of 501-1000 employees. Its website is http://www.calacademy.org.