About arenaflex and the Opportunity
arenaflex is a leading nonprofit organization dedicated to advancing health and community wellness through innovative blood services, research, and education. With a proud history of collaboration with hospitals, universities, and local partners, arenaflex plays a vital role in ensuring a reliable supply of life‑saving blood products while fostering community engagement.
We recognize that the next generation of professionals brings fresh ideas, digital fluency, and a passion for service. To support our growing operations in Grand Rapids, Michigan, we are seeking a motivated, detail‑oriented Student Worker who can contribute to both data management and marketing initiatives. This part‑time position (20 hours per week) offers a unique blend of clerical excellence and creative support, perfect for a college student eager to gain real‑world experience in a mission‑driven environment.
Key Responsibilities
As a Student Worker, you will be the backbone of our departmental efficiency and a valuable partner to our marketing team. Your daily duties will include:
- Data Entry & Validation: Accurately input donor, patient, and inventory information into arenaflex’s secure database, ensuring adherence to confidentiality standards.
- Record Maintenance: Organize electronic and physical files, perform regular audits, and purge outdated records according to established retention policies.
- Customer Request Handling: Respond promptly to internal and external inquiries, route requests to appropriate staff, and document interactions for follow‑up.
- Administrative Support: Assist with scheduling meetings, preparing agendas, taking minutes, and distributing action items to team members.
- Marketing Content Assistance: Help craft social media posts, email newsletters, and promotional flyers that highlight arenaflex’s impact and upcoming events.
- Project Coordination: Participate in special projects such as donor appreciation campaigns, community outreach events, and data‑quality improvement initiatives.
- Reporting: Generate basic reports (e.g., weekly donor metrics, campaign performance) using Excel or Google Sheets, and present findings to supervisors.
- Cross‑Functional Collaboration: Work alongside the IT, compliance, and fundraising teams to ensure data integrity and marketing alignment.
Essential Qualifications
To thrive in this role, candidates should meet the following baseline criteria:
- Currently enrolled in an undergraduate program (any major) at a college or university within the Grand Rapids area.
- Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
- Demonstrated attention to detail, especially when handling numerical data and sensitive information.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Basic understanding of data‑privacy principles (e.g., HIPAA awareness is a plus).
- Reliable internet access and a suitable workspace for remote components of the job, if applicable.
- Flexibility to work 20 hours per week, with ability to adjust schedule around class commitments.
Preferred Qualifications & Additional Assets
- Experience with database management systems (e.g., Salesforce, Microsoft Dynamics, or custom CRM platforms).
- Familiarity with graphic design tools such as Canva, Adobe Spark, or Photoshop for creating marketing visuals.
- Previous experience in a nonprofit or healthcare setting.
- Knowledge of social media platforms (Facebook, Instagram, LinkedIn, TikTok) and best practices for audience engagement.
- Participation in campus clubs or volunteer groups related to health, community service, or communications.
Core Skills & Competencies for Success
- Analytical Thinking: Ability to spot data inconsistencies and propose corrective measures.
- Time Management: Efficiently juggle multiple tasks, meet deadlines, and prioritize high‑impact activities.
- Collaborative Mindset: Work cooperatively with diverse teams, respecting differing perspectives and expertise.
- Creative Flair: Contribute fresh ideas for campaign messaging and visual storytelling.
- Adaptability: Thrive in a fast‑changing environment, quickly learning new tools and processes.
- Ethical Conduct: Uphold the highest standards of confidentiality and integrity when handling donor and patient data.
Learning & Development Opportunities
arenaflex is committed to nurturing the professional growth of its student workforce. In this role you will gain:
- Hands‑on experience with industry‑standard data management and marketing platforms.
- Insights into nonprofit operations, blood services logistics, and community health initiatives.
- Mentorship from senior staff members in both the data analytics and communications departments.
- Opportunities to attend internal workshops on topics such as data privacy, digital marketing trends, and donor stewardship.
- Potential pathways to full‑time employment or advanced internships after graduation, based on performance and organizational needs.
Compensation, Perks & Benefits
While the exact salary will be aligned with the market rate for part‑time student roles in the Grand Rapids area, arenaflex offers a comprehensive package that includes:
- Competitive hourly wage (commensurate with experience and academic standing).
- Flexible scheduling to accommodate class timetables, including options for remote work on certain tasks.
- Access to professional development resources, such as LinkedIn Learning subscriptions and internal training sessions.
- Opportunity to earn academic credit or volunteer hours, subject to university policies.
- Employee assistance programs that provide counseling, wellness resources, and financial planning support.
- Discounts on arenaflex events, community health screenings, and partner gym memberships.
Work Environment & Culture at arenaflex
Our Grand Rapids office is designed to foster collaboration, creativity, and well‑being:
- Open‑Plan Spaces: Bright workstations equipped with ergonomic furniture and collaborative zones for brainstorming sessions.
- Inclusive Atmosphere: A workplace where diversity of thought, background, and experience is celebrated.
- Mission‑Driven Community: Every employee understands how their contributions directly impact lives through lifesaving blood donations and community outreach.
- Health‑First Policies: Regular wellness challenges, on‑site health screenings, and a supportive environment that encourages work‑life balance.
- Recognition Programs: Quarterly awards and shout‑outs for outstanding teamwork, innovative ideas, and exceptional service.
Application Process & Next Steps
If you are excited about combining data precision with creative marketing, and you want to be part of an organization that truly makes a difference, we encourage you to apply today.
To submit your application, please prepare a concise resume highlighting relevant coursework, any prior data or marketing experience, and a brief cover letter explaining why you are passionate about supporting arenaflex’s mission. Applications will be reviewed on a rolling basis, and selected candidates will be contacted for a virtual interview.
Don’t miss this chance to develop valuable skills while contributing to a cause that saves lives. Join arenaflex’s team in Grand Rapids and start building a rewarding career path today!