USTA National Campus is the national governing body for tennis in the United States, focused on promoting and developing the sport. They are seeking a Partnership Marketing Administrative Assistant responsible for administrative tasks, managing executive calendars, and supporting the Partnership Marketing Department during the US Open period.
Responsibilities
- Manage executive calendars and meeting requests
- Manage executive expense accounts and book executive travel
- Assist with tracking and updating the US Open sponsor ticket inventory and corporate assignments
- Assist with the review and updating of Sponsor Per Contract and Purchase account records, and coordinate per contract mailings with the Ticket Office
- Process and track sponsor per session ticket purchase requests and provide receipts for reconciliation
- Perform general administrative duties, including but not limited to coordination of mailings, photocopying, emailing, and filing
- Coordinate tournament and holiday gifting programs to business clients; project schedule, work with Merchandise group to source gift options, update gift list, packaging, and shipping details
- Maintain an updated contact database
- Maintain staff attendance records and distribute staff weekly schedules
- Coordinate department meetings and agendas
- Support special event planning and logistics, including an annual Partner Briefing and Partner Reception
- Other duties as assigned
Skills
- Associate's degree from an accredited college or university or equivalent
- Demonstrated strong work ethic, positive attitude, and professional client-facing demeanor
- Excellent organizational and time-management skills
- Excellent written and verbal communication skills
- Must have the capability to remain calm and focused in a high-pressure, fast-paced environment (US Open)
- Must be available to work from the USTA National Tennis Center, Queens, NY, for the duration of the US Open (currently 3 weeks)
- This position is designated as 'hybrid/flex' and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time
- Customer-facing experience preferred
- Familiarity with Ticketing systems preferred (e.g., Archtics)
- Proficiency with Google Suite, Excel, PowerPoint, and Adobe Suite preferred
Benefits
- Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance
- Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess
- 401(k) with employer matching (up to 6.5%), promotional and growth opportunities, and Learning and Development programs to learn on the job
- Resources for overall well-being, including mental health and meditation benefits
- A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events
Company Overview
- The USTA National Campus is your one-stop destination for tennis, pickleball, and padel. It was founded in 2017, and is headquartered in Orlando, Florida, US, with a workforce of 201-500 employees. Its website is http://www.ustanationalcampus.com.