Administrative Assistant

Dudek is a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments. They are seeking an energetic, detail-oriented, and motivated individual to join their team as an HR Administrative Assistant, providing administrative and operational support to the Human Resources team. Responsibilities - Provide administrative and operational support to the Human Resources team - Maintain employee files and update HR databases under supervision - Enter and track employee data (Annual Harassment Training, Performance Reviews, policy rollouts, etc.) - Prepare offboarding paperwork and support onboarding activities, including updating orientation materials and assisting onsite staff - Respond to routine employee inquiries or direct them to appropriate HR staff - Generate HR reports and compliance-related documentation - Maintain digital and physical labor law postings - File, scan, and organize confidential HR documents while maintaining strict confidentiality of employee information - Coordinate HR team and office events (staff lunches, birthdays, anniversaries, etc.) - Perform general administrative duties including data entry, emailing, scheduling, and document preparation - Support general office administration tasks such as ordering supplies, receiving and distributing mail, and shipping packages - Assist with project-related tasks and HR initiatives as needed - Identify opportunities to improve HR processes and administrative efficiency Skills - High School Diploma or equivalent - Minimum of 1–2 years of experience providing administrative support in a mid-size company - Strong organizational skills and attention to detail - Ability to handle sensitive and confidential information with discretion - Proficiency in Microsoft Office (Word, Excel, Outlook) - Strong written and verbal communication skills - Must possess a valid driver's license and active personal automobile liability insurance by the first day of employment - Associate's or Bachelor's degree in Human Resources, Business Administration, or related field - Previous experience in an HR support role - Familiarity with HRIS systems and employee database management - Experience supporting onboarding and offboarding processes - Experience coordinating employee engagement or office events Company Overview - Dudek is an environmental and engineering consulting firm providing services to client's projects. It was founded in 1980, and is headquartered in Encinitas, California, USA, with a workforce of 501-1000 employees. Its website is http://www.dudek.com.