Remote Office/Personal Assistant (Fully Remote)

Benefits: • Flexible schedule • Opportunity for advancement Job Summary We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities • Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. • Set reminders to follow up as needed for information, to maintain relationships, etc. • Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. • Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. • Track bills using QuickBooks and monitor due dates. • Review and pay bills by credit card and ACH from different accounts and save confirmations. • Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. • Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. • Communicate with clients, vendors, and agencies via phone and email. • Organize information in a spreadsheet and/or Monday board. • Save and organize contacts. • Open, scan, rename, and digitally organize files in Dropbox. • Review incoming scanned mail and flag for urgency and action items. • Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. • Book appointments, make reservations and register for events as needed. • Send professional emails, follow up on responses, and gather additional information as required. • Prepare and complete paperwork, including filling out PDF forms accurately. • Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications • Strong organizational skills, excellent communication skills, and a good attitude. • Knowledge of Mac computers and comfortable using different platforms and tools. • Ability to work well independently, handle multiple tasks and prioritize efficiently. • Familiarity with basic accounting principles. • Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position.